Maximizing Productivity: A Revolutionary Scheduling Strategy that Saves You Hours Weekly

Imagine being able to reclaim several hours each week, free from any commitment, ready to be invested in what really matters to you. This is possible with a carefully thought-out planning strategy. Find out how to optimize your schedule to gain efficiency and freedom.

The planning strategy proposed by Rahul Vohra is to organize individual meetings on Monday, team meetings on Tuesday and/or Wednesday. This method allows for better time management and more fluid communication within the company. Issues are often resolved more quickly, freeing up time for in-depth work. By following this staggered schedule, it is possible to save valuable hours each week by avoiding downtime between meetings.

Planning Strategy: Overview

It is well known that multitasking is not effective. Our brains take time to switch between tasks, which can actually lengthen the time it takes to complete each task individually. What if we applied this same logic to our weekly schedule ? Rahul Vohra, founder and CEO of the email platform Superhuman, discovered that mixing different tasks during a day leads to inefficient management of the week.

The Principle of Staggered Programming

Instead of letting your individual and team meetings be spread out randomly throughout the week, Vohra recommends a method of staggered schedule used by everyone at Superhuman.

THE Mondays are reserved for individual meetings, while team meetings are held on Tuesdays and or Wednesdays. Simple but effective.

“If you’re leading a team, schedule your team meetings on Wednesdays and group all your one-on-ones on Tuesdays,” Vohra advises. “Ask your subordinates to schedule their team meetings on Tuesday and their one-on-ones on Monday. And so on. »

The Advantages of This Method

Taking a staggered approach to schedules offers many benefits :

• Information and knowledge circulate quickly and efficiently within the company.
• Problems are often resolved along the way, saving leaders’ time.
• The days are freed up for in-depth work, requiring total concentration.

Smoother Communication

“A small business can respond and resolve issues quickly, but as businesses grow, information travels more slowly,” Vohra says. “If a problem arises on the front line, it can be discussed in an individual meeting on Monday and resolved by management on Wednesday. In two days, information can circulate like this. »

Problems Resolved Quickly

Issues are often resolved along the way, saving valuable time. “For example, in your Wednesday team meeting, you might hear: ‘This issue surfaced on Monday. We discussed it on Tuesday and here is our proposed solution.’ Most of the time, problems that reach management already arrive with a solution. »

Free Up Time for Deep Work

By staggering meetings, you leave days open for a deep work. Leaders have Monday, much of Wednesday, and all Thursday and Friday free for tasks requiring their full concentration. Although this calendar is designed for high-level executives, Vohra says the entire company will benefit from days freed up for deep work.

Save Valuable Hours Every Week

If an urgent issue arises on a day without a meeting, evaluate whether it is truly an emergency or can be delegated. “I believe that a staggered schedule gives me back 10 hours of productive time per week,” says Vohra. “This allows me to recover days, but also to avoid those five to ten minutes of downtime between meetings spread throughout the week. These minutes eat into the day. You no longer have these downtimes by following this schedule. »